Event Management | Listed 26 March

Rydges Formosa Golf Resort – Conference & Events Coordinator

New Zealand
Work type
Full time

About EVT 

When you join EVT, you are joining one of Australia and New Zealand’s leading experience companies. EVT encompasses Entertainment businesses that excite every sense, Ventures driven by a passion for new opportunities and Travel businesses that always feel local and authentic. At EVT, we’re the shakers and the Daymakers. The experience creators. The possibility makers and opportunity takers. We aim to make a positive impact on our people, communities and environment, every day. 

About Rydges 

Australian & New Zealand owned and operated for more than 30 years, Rydges operates quality city, suburban, and resort-style hotels in key destinations across Australia and New Zealand, with a refreshingly down-to-earth approach. Rydges provides genuine local hospitality with quality essentials alongside its trademark ‘too easy’ service. 

About Rydges Formosa Golf Resort

Where the view never gets old, the people are genuine and an 18-hole championship-level golf course is at your doorstep, tee off the next step in your career at Rydges Formosa Golf Resort. Just 45 minutes from Auckland’s CBD, no two days are the same at this regional resort. Can’t wait to start? Neither can we!

About the role

Rydges Formosa Golf Resort is looking for a Conference and Events Coordinator to join our team. Reporting to the Sales Manager, you will be an integral part of our Food & Beverage & Sales teams, and you will epitomize the very essence of the resort and its events spaces.

You will be a passionate leader within our business, with strong communication and organizational abilities. The Conference & Events Coordinator provides professional, courteous and helpful service to guests and/or customers ensuring that their expectations are anticipated and exceeded. This position works closely with internal stakeholders from other hotel departments to ensure events are planned and executed professionally and efficiently.

Key responsibilities

  • Undertake daily administration/reactive sales activities including correspondence, filing, and preparation of quotes, general telephone enquiries and completion of post event follow up.
  • Assist in the co-ordination of conferences, dinners, weddings, accommodation and private dining restaurant bookings as required. Book, update and/or cancel bookings accurately and according to the Standard Operating Procedures
  • Handle calls, book appointments, assist in lead generation and enquiry follow up.
  • Be presentable at all times in a professional corporate image
  • Conduct site inspections for clients and third party suppliers as required for coordination of events
  • Work closely with back of house teams to ensure events are coordinated appropriately and in line with meeting or exceeding the client’s expectations.
  • Prepare all guest accounts correctly and ensure that all functions have completed a ‘method of payment’ form to ensure swift payment of outstanding accounts.
  • Meet and greet all function facilitators on their arrival and confirm all catering and hotel facilities and keep in regular contact during the function.
  • Ensure that all food served is the same in confirmation and is of the highest quality at all times.

Benefits & perks 

At EVT, we want our people to experience our businesses and be brand and experience advocates. So, we make sure access to amazing ‘Elevate Perks’ are available to all staff from day dot. 

  • Incredible team member discounts from your first day on-the-job.  
  • 50% off stays at EVT hotels – Rydges, QT, Atura, and more.  
  • $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.  
  • Awesome winter and summer savings and discounts at Thredbo.  
  • Rapid career growth opportunities through our EVT network.  
  • Local community involvement, volunteering and charitable giving.   
  • Australia and NZ’s largest and most diverse experiences company.   

Skills & experience 

  • Ability to perform maintenance of the iVvy event management system including details of sales activity, client information, tentative and confirmed bookings.
  • Knowledge of preparing regular reports as directed by the Sales Manager or General Manager and adhoc reports where requested.
  • Able to conduct post event follow up and work closely with clients to secure future business for the hotel and EVT group.

If you’re interested in keeping up to date with all available positions at EVT, including cinemas, hotels, and Thredbo, you can sign up for our weekly job alerts here https://www.evt.com/elevate/careers/.   

Apply now